Description
Alpha Delta Pi Sorority, Texas A&M University
Start date: Immediately
Under the direction of the House Corporation Board (“HC”), the House Director’s primary responsibility is to manage the day-to-day operations of the chapter house, including handling all administrative tasks, security of the chapter house, environmental safety, oversight of the house and its grounds, coordinate repairs and maintenance, basic financial matters and supervision of hired household employees and College Chefs (on-site kitchen service). The House Director is also responsible for managing and supervising all summer renovations (as planned by the HC) and maintenance projects. The House Director reports directly to the HC.
TIME COMMITMENT AND BENEFITS : This is a full-time, 5 month exempt position. Reconsideration for a 12 month contract will be determined in the spring 2016 semester. Must be onsite, overnight, 7 nights per week, except for time off when prior arrangements have been made. Living suite with utilities provided. Meals provided while the collegians are in the house. Compensation includes healthcare reimbursement, reimbursement for miles, and cell phone.
REQUIRED SKILLS
• Strong communication and organization skills
• Ability to work independently and make sound decisions under pressure and within tight deadlines
• Ability to maintain confidential information
• Basic bookkeeping and functions using the following applications: Microsoft Word and Excel
• Experience with managing employees and handling payables
• Positive, solution-focused attitude
• Ability to interact professionally with students, parents, alumnae, and service providers
• Outgoing personality with a specific interest in developing a healthy relationship with the collegiate women
• Ability to climb up and down several flights of stairs and lift 25-30 pounds if necessary
• Ability to kneel, bend and reach for items throughout the day
• May work extended hours and/or non-traditional hours (i.e., able to respond to emergencies or chapter facility-related needs 24/7)
• Must possess a valid driver’s license
PREFERRED SKILLS
• Previous House Director experience
• Property management experience (either as a House Director or rental property manager)
ESSENTIAL FUNCTIONS OF JOB
Administration
• Observe HC policies and procedures
• Weekly communication via email with HC Board, reporting significant items of note
• Weekly communication with HC President, Chapter Property Manager, Chapter President
• Work with HC to schedule and organize the opening and closing of the chapter house
• Schedule and conduct at least one house meeting per semester
• Maintain a master calendar with University dates, holidays, chapter events, major/minor repairs, etc.
• Manage on-going vendor relationships and negotiate contracts
• Keep up-to-date information files and records on keys, general maintenance, residents, household employees, vendors, security system, etc.
Maintenance
• Work with the Chapter Property Manager on all chapter-related issues
• Manage multiple service providers to include identifying vendors, gathering quotes, overseeing work needed and remitting invoices to the HC
• Manage all minor repairs under $300 and notify the HC of major repairs that exceed $300 with estimates of work to be done and cost
• Immediately report to the HC all damages that require insurance claims
• Coordinate routine house maintenance
• Arrange for lawn, ground and exterior maintenance
• Assist in creating a strategy for long-term care and upkeep of facility
• Perform daily walk-throughs (Monday – Friday) of entire inside and outside property, taking note of items needing attention or repair and seeing that the necessary repairs are completed
Housekeeping
• Coordinate, schedule and supervise the work responsibilities of the housekeeping service
• Develop a standard cleaning routine for common areas
• Order and maintain adequate levels of cleaning supplies and equipment
• Arrange for yearly deep cleans on floors, rugs, furniture, etc. (typically performed during the summer)
Environmental Safety
• Schedule and supervise routine inspections of the facility and surrounding grounds
• Ensure that all electrical, plumbing and heating systems are in line with code and in proper working order
• Regular inspection of all safety and related devices, including fire extinguishers, exit doors, smoke detector, exit lights, security alarms, locks, etc.
• Work with College Station Fire Department to coordinate and complete required number of fire drills during the academic year
• Ensure a safe and productive environment for collegians and household employees/contractors
Personnel
• Assist the HC in hiring household employees, keeping time records for employees and submit to the bookkeeper a time sheet for household employees every two weeks
• Supervise the work activities of the household employees, including but not limited to scheduling their work hours and performance expectations. Promptly report any difficulties/problems with personnel directly to the HC
• Conduct on-the-job and employee training
• Serve as a contact with College Chefs, including but not limited to meeting with the chef to review menus, assisting HC with evaluations of the chef and working jointly with College Chefs, the chapter property manager and the HC to obtain feedback from the residents
Financial Management
• Maintain accurate records of household expenditures; stay within budget as set by the HC
• Receive, verify completed work/service and timely submit to the HC Treasurer all bills for household expenditures
• Handle minor purchases, such as daily operational expenses under $300, and report bank statements to HC Treasurer
Chapter Relations
• Encourage proper social graces and etiquette among chapter members
• Assist with the arrangements for social events held at the chapter house, and serve as hostess when asked by the chapter or HC
• For functions outside the routine foodservice mealtimes, plan and arrange catering either through College Chefs or another chosen caterer
• Create a warm, inviting home environment for all chapter members
• Work with Chapter Property Manager to coordinate and plan house activities for residents
Summer Responsibilities
• When facility is occupied with summer residents, provide general supervision of facility and offer resident support
• Work with housekeeper and HC to keep facility in conditions similar to school months
• Work with HC to schedule and supervise summer repairs and maintenance for facility
**This is a smoke, alcohol, animal and firearms free environment.
Job Type: Full-time