Description
REQUIRED SKILLS
• Excellent organization and communication abilities
• Bookkeeping and budget experience
• Knowledge of Microsoft Outlook, Word, and Excel
• Positive, solution-focused attitude
• Ability to interact professionally and diplomatically with students, parents, alumnae, service providers and community resources
• Strong interpersonal skills including the ability to work with college-age women, patience, flexibility and a sense of humor
• Ability to climb up and down several flights of stairs and lift 25 pounds
PREFERRED SKILLS
• Previous property management experience
JOB DESCRIPTION
Basic Position Responsibilities
• Ensures a safe and productive environment for residents
• Observes House Corporation Board, national and chapter policies and procedures, as well as all applicable federal, state and local laws and addresses inappropriate behavior and policy violations
• Supervises the activities of household employees and report any difficulties/problems of such employees directly to the corporation
• Documents incidents in the house and submit to the appropriate persons
• Assist with any evacuation or emergencies in the house and contact police, fire, hospital, or other security agencies as necessary in such emergency
• Keeps house corporation board apprised of maintenance issues within the house
• Keeps an accurate record of dining room and household expenditures; turns over any and all bills for payment to the appropriate parties, within seven (7) days from the date of the purchase
• A petty cash fund will be provided by the chapter to make small purchases, with the receipts for said purchases to be turned over
• Encourages proper social graces and etiquette among members
• Other duties as determined by House Corporation
• Maintains an open-door policy so that residents can ask questions/relay concerns
Facilities Management
• Oversees multiple service providers
• Coordinates routine maintenance
• Keeps corporation informed of any inspection of the house by insurance adjusters, fire department agents, university officials, government agents, or others concerned with the maintenance, safety and security of the house, and forward copies of any written reports of same to the corporation
• Works with house corporation board members to strategize for the long term care and upkeep of the facility
• Works closely with the kitchen staff and co-ordinates input from the collegians to manage and set weekly menus
• Orders kitchen and cleaning and other necessary supplies
• Takes care of all minor repairs under $150; notifies house corporation board of major repairs that exceed $150 with estimates that need to be done; reports immediately to the house corporation board, all damages which require insurance claims
• Conducts a daily walk-through of the entire facility (common access and floors)
• Works with the residents on maintaining an attractive, clean house
• Ensures that work orders and daily maintenance are followed up on
• Attends house meetings at the beginning and end of each school year
• Conducts facility walk-through with cleaning staff and periodically supervise daily cleaning of facilities
• Performs all opening and closing duties during all breaks (Fall, Thanksgiving, Winter, Spring and closing)
• Performs an inspection of the facility, including individual rooms, each semester
Chapter Interaction & Relationship Management
• Manages the check-in and check-out procedures for all residents, including related paperwork each semester
• Keeps advisers informed of any unusual trends and/or problems within the chapter
• Communicates regularly with chapter president and property manager
• Serves as the official hostess for the chapter at social events held at the chapter house, including hosting recruitment counselors during recruitment and is available to assist with Homecoming, Family Weekend, Sibling weekend and other special events related to the chapter and Greek Affairs
• Be visible and accessible to residents and parents throughout the year, and at special chapter events including move-in
• Creates a “home away from home†atmosphere within the chapter house
CONTRACT PERIOD
August 1 – July 31
TIME COMMITTMENT & BENEFITS
Forty plus hour work week with an apartment and utilities (internet, long distance telephone, cable, electric & other utilities) provided. Must be onsite overnight except when prior arrangements have been made for other adult supervision. Three meals a day, five days a week are provided while the University is in session.
** If a house corporation notices or is advised by the chapter of unusual circumstances or behavior of a House Director, the corporation will investigate these situations carefully. Examples of some of these situations may include boyfriends living in the house, alcohol, verbal or physical abuse, theft or destruction of property. Should you encounter any serious situation involving the House Director or any other employee, it will be important for you to record any situation with dates and times as well as names of individuals who may have witnessed these acts. Your Corporation Finance Supervisor should be consulted as soon as possible for further advice on handling these types of situations.
This is a smoke and alcohol-free environment.