Job responsibilities are site specific and may range from coordinating with House Corporation and Kitchen Manager on billing, payroll hours for employees and ordering supplies/food as well as monitoring the vendors associated with the chapter facility, assisting chapter officers with chapter operations as needed, open and close the facility at the start and end of academic breaks, providing emergency support, serving as the hostess of the chapter facility, and offering moral and logistical support for chapter priorities, programs, and initiatives. Responsibilities include:
- Serves as the chapter hostess and promotes gracious living standards, ensuring the chapter house remains a clean, orderly, and safe environment, as well as acting as liaison for all campus activities involving house directors and enforcing house rules and regulations as mandated by the collegiate chapter, national organization, and university.
- Assists HC in the budgeting and planning, including the recommendation of areas needing capital improvements, household repairs, and replacements.
- Coordinates day-to-day facility management, small repairs, and maintenance with the chapter and HC, reporting issues in a timely manner and supervising house repairs and improvements, including those undertaken when school is not in session.
- Lives on site throughout the term of employment as defined in the House Director Employment Agreement, specifically, but not limited to, sleeping nightly at the house and serving as on-site contact for contractors and vendors while maintaining a professional working relationship with all parties, including, but not limited to, members, volunteers, and guests.
- Supervises kitchen, cleaning, and maintenance staff, with HC oversight and approval.
- Assist chef with recruiting, hiring, training, scheduling and supervising chapter facility kitchen staff. Report wages and hours for all staff members.
- Supports the chef/cook with meal planning, purchasing and food budgeting, ensuring that appropriate meals are prepared/provided for members while working within budgeted guidelines for the house.
- Demonstrates the ability to lift objects of at least 25 pounds, as well as to bend, kneel, and walk up and down stairs easily.
- Other miscellaneous duties.
- Reside in the chapter facility full time and as needed during academic calendar breaks.
- Open and close the chapter facility in collaboration with the House Corporation and Facility Manager before and after each vacation period at the hours and dates specified by the house corporation.
- Ensures a safe and productive environment for collegians and staff.
- Provide emergency support for chapter members, guests, and property.
- Observes HC policies and procedures, including, but not limited to, email formatting and invoice/receipt submission.
- Schedule chapter contractors and promote positive vendor relations—including food operations, housekeeping service, general maintenance, and any other regular service. Submits quotes and invoices to HC Treasurer for payment on a consistent basis.
- Reports to HC on major improvements needed and the long term care and upkeep of the facility. Provide monthly reports to the house corporation on any action necessary to properly maintain the chapter facility, its furnishings and equipment, and grounds; Advise when items or supplies need to be replaced and/or repaired and recommend capital improvements as needed throughout the year and when requested by the house corporation
- Ensure that the chapter facility is clean, orderly and free from unnecessary hazards and dangers.
- Collaborates with the Facility Manager Officer to comply with local, state and federal ordinances and required safety and security processes and procedures.
- Collaborate with chapter Facility Manager officer as well as the chapter’s advisory team to support the overall goals of the house corporation
- Successfully manage the daily operations of the facility by performing administrative work directly related to the general business operations of the facility and establishing and maintaining a rapport with the chapter
- Orders kitchen and cleaning and other necessary supplies, unless otherwise provided.
- Communicates house maintenance issues to the HC.
- Communicates any unusual trends and/or problems within the chapter to the chapter advisor and HC that can not be addressed by the chapter’s executive board.
- Adheres to campus, Sorority and chapter policies and rules.
- Communicates regularly with chapter president, house manager, housekeeping, chef and HC.
- Encourages proper communication and respect among members.
- Serves as the official hostess for the chapter at social events held at the chapter house including overseeing the operation of dining services, including menu preparation, purchasing, and special events.
- Creates and fosters a comfortable atmosphere within the chapter house.
- Report violations of chapter facility rules and policies to the personnel chair, house corporation and/or advisor. The house director is not expected to nor permitted to discipline chapter members
- Perform general duties as assigned.
Must be onsite, overnight, 7 nights per week when members are in residence, except when prior arrangements have been made for other adult supervision. The House Director promotes a healthy and safe living environment by promoting and supporting all policies and procedures, as set forth by Chi Omega, chapter housing policies, university, and federal, state and local regulations.
- Ability to speak and read English
- Possesses project management, housing staff relations, customer service, and safety standards skills
- Excellent written and verbal communication and organizational skills with a positive solution-focused attitude.
- Ability to perform basic to intermediate functions of Microsoft Outlook, Word and Excel.
- Ability to scan and email documents to HC on a regular basis and communicate with HC primarily through email.
- Ability to work independently and maintain confidential information.
- Professional and diplomatic interactions with students, parents, alumnae, service providers and community resources.
- Strong interpersonal skills, particularly with college-age women, including patience, flexibility, and a sense of humor.
- Ability to climb up and down several flights of stairs and lift 25 pounds if necessary.
- Property/Facility Management experience (non-leasing agent)
- Previous House Director experience
- Proven managerial skills
ALL CANDIDATES Must possess a valid driver's license and pass a background check.
***PETS ARE NOT PERMITTED***